Make Meetings More Productive: The Think-Write-Share Technique

Do you dread attending meetings because they’re time-consuming, unproductive, and often downright boring? Well, you’re not alone. Most people don’t have an efficient system in place to make meetings more productive. But don’t worry! Today, we’re going to explore a simple yet powerful technique to transform any meeting or workshop into a highly effective brainstorming session.

Introducing the “Think-Write-Share” technique, a process developed by a team of Army cognitive psychologists and neuroscientists. This method is not only easy to understand and implement, but it also ensures that everyone in the room feels heard and satisfied. As a bonus, you’ll impress others with your leadership skills by teaching them this valuable method.

The benefits of the Think-Write-Share technique are:

• Simple to understand and use
• No special skills or preparation required
• Ensures everyone in the room feels heard and satisfied
• Enhances your leadership skills by teaching others the process

Use the Think-Write-Share Technique to Make Meetings More Productive:

Here’s a step-by-step guide to using the Thnink-Write-Share technique to make meetings more productive:

Step 1: Think

To begin, pose the problem or question that the meeting aims to address. Provide any necessary details to ensure everyone is on the same page.

Next, invite the participants to silently THINK about the problem or question. Depending on the complexity of the issue, allocate a minimum of 1 minute or up to 30 minutes for reflection.

Step 2: Write

Once the thinking phase is over, ask the attendees to WRITE down their ideas or solutions. This should also be done in silence. Participants can use paper and pen, type and print their ideas, or even use Post-it notes for easy organization later.

Step 3: Share

Finally, request that each person SHARE their written ideas with the group, one by one. This encourages a wide range of perspectives and solutions to be heard.

The Science Behind Think-Write-Share: Why It Works

While the Think-Write-Share technique may appear simple on the surface, its effectiveness is rooted in neuroscience. Let’s delve into the reasons behind each step:

The Importance of the Think Step

The first step, “Think,” is crucial in preventing conscious or unconscious groupthink. When a question is posed in a group setting, it’s natural for participants to respond to the first answer given. This can lead to a limited range of ideas being explored, as people either agree or disagree with the initial response.

By encouraging silent thinking, participants are more likely to come up with unique solutions and approach the problem from various angles. This reduces the likelihood of taking shortcuts or rushing to solve the problem before fully understanding it.

The Power of Writing

Writing down ideas serves two critical purposes. First, it encourages commitment to one’s thoughts before being influenced by others. Second, it engages the cognitive parts of the brain more strongly than merely vocalizing answers. Studies have shown that writing down ideas activates areas of the brain associated with critical thinking more effectively than speaking alone.

Sharing Ideas to Harness Collective Intelligence

The final “Share” step allows everyone’s ideas to be heard, fostering a diverse range of solutions. By implementing the Think-Write-Share technique, a broader spectrum of ideas is generated, and the best solutions can rise to the top.

Make Meetings More Productive: Put the Think-Write-Share Technique to the Test

The Think-Write-Share technique can be used in conjunction with any workshop tool or process, or even during standard round table meetings. You’ll be amazed by how effective it is in surfacing the best ideas your group has to offer.

So, the next time you’re leading a meeting, give the Think-Write-Share technique a try and watch the magic unfold. Not only will you make meetings more productive, but you’ll also create an environment where everyone feels engaged and valued.

Embrace the Think-Write-Share technique and revolutionise the way you conduct meetings. This method not only ensures that everyone’s voice is heard, but also promotes a dynamic, collaborative atmosphere where ideas can flourish. Don’t settle for dull, unproductive meetings; instead, empower the group by implementing the Think-Write-Share technique and watch as creativity and innovation take centre stage.